Purchase Manager (Capex & MRO) - Casual

Purpose of the job

Support OTIS Program to achieve transparency, speed, proper segregation of duties & savings for Capital goods, MRO & Services procurement.

To be responsible for procurement of materials, equipment, goods & services of required quality and at competitive price. To oversee entire procurement process by ensuring uninterrupted/ timely supply of material/ service requirements thereby meeting the overall objective and strategy of the organization.

Increased focus on cross functional & business partner-oriented matrix organization

Key Accountabilities

Support approximately 20-30M Saudi Riyal in annual Capex, MRO & Services procurement activities.

Understand items/ services to be procured & cost drivers related with them. Considered an SME in Capital Category. Responsible for working with cross-functional partners throughout the Company to support and deliver the best value in product selection, performance, quality, service, and pricing.

Responsible for developing and executing the strategic procurement and sourcing initiatives to support achievement of business objectives of Factories.

Effectively achieve optimal total cost of ownership and manage supplier risk, while meeting company/business stakeholder needs and objectives.

Provide operational support, including data analysis, supplier market information & market intelligence gathering to cross functional partners.

Work closely with Technical & Factory Operations, Warehouse & Facilities to drive procurement activities for Capex projects throughout initiation, study phase, pre-project, detailed engineering and achieve cost savings through RFP, RFI, RFQ, bidding, and vendor negotiations.

Ensuring Accurate and timely services delivery in S2C & P2P:

Acting as single point of contact for the demand side

Analyzing demand side requirements

Developing and implementing strategies

New Vendor/ Alternate vendor development 

RFI/ RFQ Solicitation & Evaluation

Comparing quotations, cost price analysis, negotiating closing deals, supplier selection

Contract creations & maintenance

PO creation and modification, open PO follow up

Issue resolution (Delivery, Quality, blocked invoices, GRN process)

Procurement Performance reporting

Providing guidance on performing end to end purchasing cycle for non-core, non-strategic commodities with low face to face contact

other tasks aimed to support internal customers procurement requirements;

Ensure compliance with SADAFCO standards and procurement practices.

Develop, implement, and support post-purchase strategies of existing & new capital goods contracts such as negotiating spare parts, equipment service contracts, and equipment training.

Ensure compliance with Company, environmental, legal, and other requirements.

Participate in monitoring of the performance service level agreements (SLA’s) and indicators of services (KPI's). Participate in KPIs trends (SLAs), root cause analysis of mistakes/errors and problem solving.

Participate in Continuous Improvement programs and standardization of processes for goods & services, whenever possible.

Responsible for establishing systems & procedures to ensure that equipment/ materials/ services received are in accordance with the quantity & quality norms specified by the User department and Purchase Order.

Conducts sourcing process excellence including high efficiency in transactions, reduced procurement lead times, strategic sourcing, reduced emergency and cash purchases and efficient management of MRO & services procurement.

Proactively liaise with suppliers to build relationships, develop new vendors, and resolve supply issues.

Provide complete support during internal /external audits which are conducted for understanding whether the procurement process in place is complete, efficient, and accurate.

Monitors the performance of the approved suppliers (Supplier reviews) and ensures receiving quality material as per the SADAFCO's requirement.

Sets performance goals agreed with Manager – Engineering, Capex & MRO for self in the beginning of the year and ensures those goals are achieved during course of the year.

Strives to achieve the highest levels of proficiency on all competencies and skills required to perform the role for the self.

Job Requirements

Educational level:  Bachelor’s Degree in Engineering (Dairy / Mechanical/ Electrical / Industrial Engineering preferred), a Master’s Degree in Supply Chain Management or any other relevant degree in procurement, supply chain management or business administration as may be suitable for the role.

Specific diploma/education: CPM/CIPS/CIPP qualification will be an advantage.

Minimal experience: 8-10 years of relevant experience in procurement of Capital goods, MRO & Services preferably in the Dairy / FMCG company/Food & Beverages. Experience in GCC countries is a plus.

Knowledge, Skills & Specific experience in 3 out of 5 areas listed below are desired  

 MEP Project

Utilities & Refrigeration Processing

End of Line & Robotics

 Processing & Filling Lines

Ability to clearly understand proposed technical/engineering solutions/products ,

Ability to clearly understand cost and time impacts and comparison with other alternatives.

Detail orientated

Supplier identification market making capabilities

Works well under pressure on multiple projects.

Good communication, presentation & reporting skills.

Team player, pro-active & flexible in approach

High collaborative skills

Good planning and organizational skills with ability to independently prioritize tasks with effective time management capabilities.

Possess strong negotiation skills & supplier management skills along with the knowledge of best practices in procurement.

Strong analytical skills & financial modelling skills

Decision making oriented

Commitment to strong work ethics, integrity and honesty

Strive for continuous improvement.

Should take accountability & ownership of the work

Bachelor’s Degree in Engineering