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Job Description
Purpose of the job
1. Support OTIS Program to achieve transparency, speed, proper segregation of duties & savings for Warehouse, Logistics including
workshop for repair & maintenance of vehicles, Facilities & Office Management.
2. To be responsible for sourcing & procurement of materials, equipment, goods & services of required quality at competitive price. To
oversee entire procurement process by ensuring uninterrupted/ timely supply of material/ service requirements thereby meeting the
overall objective and strategy of the organization.
3. Increase focus on cross functional & business partner-oriented matrix organization.
Key Accountabilities
- Support $ 20- 25M in annual purchase of Logistics, Warehouse, Vehicle maintenance, Facilities & Office Management spend.
- Responsible for developing and executing the strategic procurement and sourcing initiatives to support achievement of business objectives of Logistics, Warehouse, Vehicle maintenance, Facilities & Office Management users.
- Deliver value by leveraging market knowledge, subject matter expertise and business insights in Procurement of goods & services related with Logistics, Warehouse, Vehicle maintenance, Facilities & Office Management.
- Participate with the User department during functional procurement in defining and developing the scope of procurement work, and in preparing and coordinating procurement plans, procedures, schedules, estimates, forecasts etc.
- Responsibility for driving performance improvement in quality, service, total cost, risk management, Innovation & responsible sourcing.
- Ensuring Accurate and timely services delivery in S2C & P2P:
- Acting as single point of contact for the demand side
- Analyzing demand side requirements
iii. Developing and implementing strategies
- New Vendor/ Alternate vendor development
- RFI/ RFQ Solicitation & Evaluation
- Comparing quotations, cost price analysis, negotiating closing deals, supplier selection
vii. Contract creations & maintenance
viii. PO creation and modification, open PO follow up
- Issue resolution (Delivery, Quality, blocked invoices, GRN process)
- Procurement Performance reporting
- Providing guidance on performing end to end purchasing cycle for non-core, non-strategic commodities with low face to face contact
xii. other tasks aimed to support internal customers procurement requirements;
- Ensure compliance with SADAFCO standards and procurement practices.
- Understand items/ services procured & cost drivers related with them.
- Supplier market information & Intelligence.
- To lead to deliver CAPEX projects related with Logistics (Example -Truck / Truck heads), Warehouse (Functional), Vehicle workshops, Facilities & Office management.
Skills
- Ability to independently prioritize tasks with effective time management capabilities.
- Good planning and organizational skills.
- Should be pro-active & flexible in approach.
- Strive for continuous improvement.
- Possess strong communication skills.
- Should take accountability & ownership of the work with high attention to detail.
- Possess strong negotiation & supplier management skills along with the knowledge of best practices in procurement.
- Strong analytical skills
- Decision making oriented & able to quickly react to changing environment.
- Commitment to strong work ethics, integrity and honesty.
- Presentation & reporting skills.